Booking Shortlist

For: Spas

Best spa booking software in 2026: 7 apps compared

By Booking Shortlist · Published · Updated · Prices checked on · Based on public documentation

Disclosure: Our #1 pick is MeetScarlet, and we are affiliated with them. We also cover competing tools and where they shine. We may earn commissions from links on this page. Details

The short answer: On our four spa criteria (rooms; packages, memberships and gift cards; intake forms; deposits), Fresha, Booksy and WellnessLiving mark Yes on all four. Fresha costs least of the three, $44.85 monthly for three therapists, but takes 20% of each new marketplace client. Booksy has one price with every feature, and WellnessLiving’s card rate isn’t published. Vagaro doesn’t list forms as included, GlossGenius still calls memberships “coming soon”, and Boulevard sells forms as an add-on. Square Free costs $0, but rooms need Premium ($149). Checked November 4, 2026. Our #1 pick, MeetScarlet, says it’s live; its help says “no live card payment has been run yet” (November 5, 2026).

Key takeaways

  • Fresha, Booksy and WellnessLiving each list room or resource booking, packages, memberships and gift cards, intake forms and deposits on a plan for three therapists. Fresha is the cheapest of the three, at $44.85 a month (our arithmetic, checked November 4, 2026).
  • WellnessLiving's Business plan is $199 a month billed monthly, but its card-processing rate isn't published: its fee article lists only gateway fees.
  • Fresha takes a one-time 20% (minimum $6) of each brand-new marketplace client. GlossGenius has no marketplace. Booksy and Vagaro charge only for opt-in promotions: Booksy's Boost (30% of a first visit, up to $100) and Vagaro's Fill My Books (5% per booking from existing customers, 20% from brand-new ones).
  • GlossGenius needs its Gold plan, $56 a month billed monthly, for a team, rooms and forms. Its memberships page FAQ still says "(coming soon)", and deposits cost 3.4% + $0.15.
  • Vagaro doesn't list forms among its included features, and Boulevard sells forms as an add-on from $65 a month per location. Boulevard's standard contract runs 12 months.
  • Square Appointments' Free plan costs $0 per location, but no-show fees need Plus ($49) and room booking needs Premium ($149).

What spa booking software is (and isn’t)

Spa booking software, also sold as spa management or scheduling software, books the therapist and treatment room together, sells packages and gift cards, keeps intake forms and client notes, and takes deposits. Some also list you on a marketplace, often for a fee.

It isn’t med-spa or clinical software. This page is for day spas with one location and a few therapists. See all our pages for spas, or our massage therapist shortlist.

How we chose these apps

  • Four spa criteria, marked Yes, Partly or No for every app: room and resource booking; packages, memberships and gift cards; intake forms and client notes; and deposits and cancellation fees.
  • The plan checked is each vendor’s cheapest plan that books three therapists at one location, named in the table below. Prices, card rates, fees and contracts come from each vendor’s US pages, checked November 4, 2026.
  • We left out Mindbody: every plan card says “Let’s talk”, and room and resource management starts on Accelerate, which is unpriced (see our Mindbody review).
  • We haven’t used these apps hands-on, so this list is based on public documentation. We don’t score apps. Our method explains more.

The shortlist at a glance: criteria, prices and biggest limitations

Why this order: apps are ordered by how many of the four criteria are a Yes on the plan we checked, then by how many are Partly, then by the lower monthly price for three therapists (billed monthly, before tax, after any introductory offer). It’s a count of documented features, not a quality ranking. Our pick, MeetScarlet, sits outside the order.

App (plan checked)Room and resource bookingPackages, memberships and gift cardsIntake forms and client notesDeposits and cancellation fees
MeetScarlet (our #1 pick, not placed by this rule)Yes (a service can take “Rooms if it needs one”; its help gives no more detail)Partly (memberships, visit packs and gift cards documented; in-app sales need card payments, on once your Stripe account is approved; its help says “no live card payment has been run yet”)Partly (booking questions and staff notes on each member; no intake forms named)Partly (deposits and late-cancel fees documented; “no live card payment has been run yet”)
1. Fresha (Team)Yes (“Resources”)YesYes (consultation forms; client notes)Yes (upfront payments; no-show and cancellation fees)
2. BooksyYes (“rooms or equipment”)YesYes (custom forms and waivers; client notes and photos)Yes (no-show protection)
3. WellnessLiving (Business)Yes (Book-a-Spot asset reservations, from Business)YesYes (form builder, digital waivers; intake and treatment forms)Yes (deposits at booking; late-cancel and no-show penalties)
4. Vagaro (3 calendars)Yes (“Calendar & resource management”)YesPartly (notes and SOAP notes included; forms not on its included list, no price shown)Yes (deposits; no-show and late-cancellation fees)
5. GlossGenius (Gold)Yes (“Room & Resource Management (NEW)”)Partly (packages and gift cards; memberships page FAQ still says “(coming soon)”)Yes (forms and waivers; client notes)Yes (deposits; cancellation and no-show policies)
6. Boulevard (Essentials)Yes (resource scheduling)YesPartly (client profiles included; forms are an add-on from $65 a month)Yes (booking deposits; cancellation fees)
7. Square Appointments (Free)Partly (Premium, $149)Partly (gift cards with a 2.5% load fee; packages on Plus)Partly (client notes; “automatic contracts”; no intake forms named)Partly (deposits; no-show fees on Plus)

Yes: included on that plan. Partly: only on a higher plan, a paid add-on, listed with no price shown, or only part of it.

App3 therapists, one location / monthIn-person card rateMarketplace fee on new clientsContractBiggest limitation
MeetScarlet (our #1 pick)$349 plus $999 setup, or $3,490 a year with setup free (5 staff logins)We found none; in-app cards are Stripe’s fees + 1%, on once your Stripe account is approvedNo marketplaceRenews automatically; cancelling takes effect at the end of the paid period; no refunds for part-used months or years, apart from founding-plan exceptionsIts help says “no live card payment has been run yet”; email reminders “built but not sending yet”
Fresha$44.85 (Team, $14.95 per team member)2.29% + $0.2020% one-time, $6 minimumFAQ: “cancel at any time”; terms mention 30 days’ written notice20% fee on new marketplace clients
Booksy$69.99 + tax ($29.99 plus $20 per extra user)2.49% + $0.10 (Booksy Card Reader)None, unless you turn on Boost (30% of a first visit, up to $100)“No commitment”; no refund of the paid period$20 per extra team member
WellnessLiving$199 billed monthly, or $179 billed annually (Business, unlimited staff)Gateway $16-$18/month, $0.11-$0.32 per transaction and $199/year; processor rate not publishedNone foundAuto-renews for an equal termCard rate not published
Vagaro$43.99 for 6 months, then $50.002.6% + 10¢ (under $4,000 a month)None, unless you use Fill My Books (5% per booking from existing customers, 20% from brand-new ones) or Daily DealsFree reader means 12 months of Vagaro processing or $150Forms not on its included list
GlossGenius$56 billed monthly, or $48 billed annually (Gold, up to 9 staff)2.4% + $0.15No marketplaceMonthly; “All Subscription Fees are non-refundable”Memberships still “(coming soon)” on its FAQ
Boulevard$159 billed monthly, or $143 billed annually (Essentials, up to 5 providers)“Starting at 2.65%”None foundInitial term “shall be 12 months” unless your order says otherwise12-month contract
Square Appointments$0 (Free); $49 (Plus) for no-show fees; $149 (Premium) for rooms; all per location2.6% + 15¢ (Free)None (Square Go is free)Cancel anytime; no refund of fees paidRoom booking needs Premium

Sources: each vendor’s pricing page and terms, checked November 4, 2026. US dollars a month, before tax unless shown. Fresha’s, Booksy’s and Vagaro’s three-therapist prices are our arithmetic. MeetScarlet’s rows in both tables draw on its pricing, white-label page, Jane comparison and help pages for members, memberships and gift cards, checked November 4, 2026, and its terms and help pages for appointments and payments, checked November 5, 2026.

The best spa booking software in 2026

1. Fresha, best low price with every spa feature on our list

Fresha’s spa page says it handles “multiple treatment rooms and sauna bookings”. Team costs $14.95 per team member a month, so three therapists cost $44.85 (our arithmetic). Both plans list resources such as rooms, consultation forms, packages, memberships, gift cards, upfront payments, and no-show and cancellation fees, and its spa page offers “client notes”.

Where it loses: Fresha takes a one-time 20% (minimum $6) of each brand-new client who finds you on its marketplace. Its Partner Terms say cancellation fees on Fresha bookings must go through Fresha’s own payment service, and mention 30 days’ written notice, though its pricing FAQ says you can “cancel at any time”.

Best for: small day spas that want the lowest price with every feature on our list. Read our Fresha review or Vagaro vs Fresha.

2. Booksy, best for one price with every feature

Booksy has a page for spas. It costs $29.99 a month plus tax with “All features included”, plus $20 a month per extra team member, so three therapists cost $69.99 plus tax (our arithmetic). Its pricing page lists custom forms and liability waivers, no-show protection, online gift cards, memberships and packages, and its features page covers rooms as resources and client notes. No-show protection and online gift cards carry its mobile card rate, 2.69% + $0.30.

Where it loses: three therapists cost more than on Fresha, Vagaro or GlossGenius. Its optional Boost marketplace promotion takes 30% of a new client’s first visit, up to $100, and its terms say Boost profiles “will appear higher in the search results”. Booksy “will not refund you for the period already paid for”.

Best for: spas that want one simple price with every feature. See Booksy’s pricing page.

3. WellnessLiving, best for published prices with intake forms and asset booking

WellnessLiving’s spa page offers “Digital Intake & Treatment Forms” and lets you “collect deposits during booking”. Starter ($69 a month billed monthly) is for “One Staff Member”, so a team needs Business: $199 a month billed monthly ($39 for two months, on an offer ending November 15, 2026). Book-a-Spot asset reservations start on Business, and every plan lists a form builder, digital waivers, gift cards and memberships. Its help centre covers charging late-cancel and no-show fees.

Where it loses: its card rate isn’t published: US gateway fees add $16 to $20 a month, $0.11 to $0.32 per transaction and $199 a year, and “additional merchant fees may apply”. Its terms auto-renew “for an additional term of equal length”, and its payments addendum charges “100% of the fees that WL would have received” if you leave a fixed term early.

Best for: spas with a team that want a price first. See WellnessLiving’s pricing page.

4. Vagaro, best for spas that plan to grow

Vagaro’s spa page sells “spa management software”. It costs $23.99 a month for one calendar for 6 months, then $30.00, plus $10 per extra calendar up to seven; more staff then cost nothing. Three therapists cost $43.99, then $50.00 (our arithmetic). Its included list covers resources, memberships, packages and gift certificates. It takes deposits and charges no-show or late-cancellation fees.

Where it loses: forms aren’t on its included list, and no price is shown for them. Its optional Fill My Books marketplace promotion charges “a per-booking fee (5% for existing customers, 20% for brand-new ones)”; without it or Daily Deals, “you won’t be charged any booking fees”. The free card reader means 12 months of Vagaro processing or a $150 fee, and “All purchases are final sale”.

Best for: spas that expect to add therapists. Read our Vagaro review.

5. GlossGenius, best for spas that don’t want a marketplace

GlossGenius’s homepage FAQ lists “Spa software” among its business types, and its memberships page is headed “Salon, Spa & Medspa Membership Software”, but we found no dedicated day-spa page. It has no consumer marketplace. A team needs Gold, $56 a month billed monthly or $48 billed annually, for “businesses up to 9 staff”. Gold adds forms and waivers and room and resource management, and includes client notes, deposits, no-show policies, packages and gift cards.

Where it loses: its pricing table lists memberships, but its memberships page FAQ still says “(coming soon)”, so check in the trial. Deposits are processed at its card-not-present rate, 3.4% + $0.15. With no marketplace, you bring every client yourself, and “All Subscription Fees are non-refundable”.

Best for: established spas that bring their own clients. Read our GlossGenius review.

6. Boulevard, best for larger spas that want a premium system

Boulevard’s spa page, for day, wellness and resort spas, says its scheduling “tracks providers, treatment rooms, saunas, and equipment together”. Essentials costs $159 a month billed monthly, or $143 billed annually, for one location and “Up to 5 providers”. Essentials includes resource scheduling, booking deposits, memberships, packages and gift cards, and its help centre says you can customize its cancellation fee.

Where it loses: forms and charts are an add-on, “Starting $65 per month per location”. Its Main Services Agreement says that unless your order says otherwise, the initial term “shall be 12 months”, and you pay “all Fees for the entirety of the Term”. There’s no phone line; support runs “Monday – Saturday 9AM – 9PM ET”.

Best for: established spas with several treatment rooms that can commit to a year. See Boulevard’s pricing page.

7. Square Appointments, best for starting at $0

Square’s spa page lets you “take notes” on client profiles and set up “no-show and cancellation fees”. Square Free costs $0 a month per location, with unlimited staff calendars, online booking, reminders, deposits and “automatic contracts” sent when clients book. Plus, at $49 per location a month, adds no-show fees and packages; Premium, at $149, adds resource management for rooms. Prices are per location, so adding therapists doesn’t raise the bill.

Where it loses: treatment rooms need Premium, and we found no intake forms named on its pages. Its terms say you won’t get “a refund or credit for any Subscription Fee already due or paid”.

Best for: new spas that want online booking with no monthly fee, upgrading later for no-show fees or rooms. Read our Square Appointments review or Vagaro vs Square Appointments.

Where our pick, MeetScarlet, fits for spas

MeetScarlet gives your spa its own branded app on iPhone, Android and the web. Its homepage lists spas among its businesses and claims “Chairs, beds, courts, rooms and class spots on one calendar.” Its industries index links to no spa page, and /industries/spas/ returns “not found”. It costs $349 a month plus $999 setup, or $3,490 a year with setup free, for one location and 5 staff logins; Scarlet Pro is $499 a month with 20 logins and “up to 3 locations”, and is the only plan with text reminders to clients (coming soon). Its Jane App comparison says “email reminders are built but not sending yet” and Scarlet has “no charting, telehealth or insurance billing”. It has no marketplace: it isn’t the right fit for “Businesses that want new clients mainly from a marketplace app”. Card payments (Stripe’s fees plus 1% to MeetScarlet) go through your own Stripe account and turn on once Stripe finishes checking it (payments help, updated November 5, 2026). Its appointments help still says “no live card payment has been run yet”, so check with MeetScarlet before counting on card deposits or no-show fees. Its terms page says “Scarlet is live, and founding studios can join now”. Founding studios pay $299 a month instead of $349 for the first 24 months, on monthly billing, with the $999 setup included at no charge; MeetScarlet plans 10 places (checked November 5, 2026). Its terms say plans renew automatically, and cancelling takes effect at the end of the paid period. Part-used months and years aren’t refunded, apart from founding-plan exceptions. You can export the member list as a CSV at any time, and your data stays available after you cancel until you ask to delete it. Its FAQ says store apps take “about 4 to 6 weeks”, under your own Apple ($99 a year) and Google ($25) developer accounts. It imports clients, “not booking or payment history”, with no direct importer for other apps. “Each Scarlet studio has one schedule”. Its terms say “For support, message @meetscarletapp on Instagram. We aim to reply within one business day.” Its help also offers email (“A person reads every message”). We found no third-party reviews as of November 4, 2026. Choose MeetScarlet, our pick, if your own branded app matters most and you can wait about 4 to 6 weeks for the store apps and manage without email reminders. Choose an app above if you need card deposits working today. Sources: pricing and FAQ, terms, payments help, appointments help and Jane comparison.

Which fits your spa?

Your situationLook atWhy
Lowest monthly price with every spa feature on our listFresha$44.85 for three therapists; 20% on new marketplace clients
One price with every feature and a free marketplace listingBooksy$29.99 plus $20 per extra user, plus tax
Intake and treatment forms with a published team priceWellnessLiving Business$199 a month billed monthly; card rate not published
Spa that expects to grow past seven staffVagaroPrice stops rising at seven calendars
Don’t want a marketplace showing clients other spasGlossGenius GoldNo marketplace; 2.4% + $0.15 in person
Several treatment rooms and saunas, ready to sign for a yearBoulevardRooms, saunas and equipment in its scheduling; 12-month initial term
No monthly fee to startSquare Appointments Free$0 per location; rooms need Premium ($149)
Want an app under your own spa’s nameMeetScarlet (our pick) or WellnessLiving BusinessProMeetScarlet is live; its store apps take about 4 to 6 weeks, and its help says “no live card payment has been run yet”; BusinessPro is $349 a month list price

The verdict

There’s no single best spa booking software for every spa. Our #1 pick, MeetScarlet, suits spas that want their own branded app and can wait about 4 to 6 weeks for the store apps and can manage without email reminders, which are “built but not sending yet”. Its help says “no live card payment has been run yet”, so check with MeetScarlet before counting on card deposits. Try the one that fits: Fresha (7-day free trial), Booksy (14-day free trial), Vagaro (30-day free trial), GlossGenius (14-day free trial) or Square Appointments (the Free plan, or a 30-day free trial of Plus or Premium), or see WellnessLiving and Boulevard, which offer demos rather than a free trial.

Frequently asked questions

What is the best spa booking software for a small day spa?
On our four spa criteria, Fresha, Booksy and WellnessLiving each mark Yes on room or resource booking, packages, memberships and gift cards, intake forms and deposits. Fresha is the cheapest of the three for three therapists, at $44.85 a month by our arithmetic, checked November 4, 2026.
What is the best spa management software for booking treatment rooms?
Fresha, Booksy, WellnessLiving Business, Vagaro, GlossGenius Gold and Boulevard all include room or resource booking on the plans we checked, and Boulevard's spa page says its scheduling tracks "providers, treatment rooms, saunas, and equipment together". On Square Appointments, resource booking needs Premium, at $149 per location a month (checked November 4, 2026).
Which spa booking system has no marketplace commission?
GlossGenius has no marketplace, so no commission. Booksy and Vagaro list you free and charge only for opt-in promotions: Booksy's Boost takes 30% of a new client's first visit (up to $100), and Vagaro's Fill My Books charges 5% per booking from existing customers and 20% from brand-new ones. Fresha takes a one-time 20% (minimum $6) of each brand-new marketplace client, checked November 4, 2026.
How much does spa scheduling software cost for three therapists?
By our arithmetic from each pricing page, checked November 4, 2026: Square $0 (Free) to $149 (Premium) per location, Vagaro $43.99 for six months then $50.00, Fresha $44.85, GlossGenius Gold $56 billed monthly, Booksy $69.99 plus tax, Boulevard Essentials $159 billed monthly and WellnessLiving Business $199 billed monthly. Card fees come on top.
Which spa booking apps include intake forms?
Fresha (consultation forms), Booksy (custom forms and liability waivers), WellnessLiving (form builder and digital waivers) and GlossGenius Gold (forms and waivers) include them. Boulevard sells forms as an add-on from $65 a month per location on Essentials, Vagaro doesn't list forms among its included features, and Square sends "automatic contracts" when clients book.
Do I need a long contract for spa software?
Boulevard's Main Services Agreement says the initial term "shall be 12 months" unless your order says otherwise. Vagaro's free card reader means 12 months of Vagaro processing or a $150 fee, and WellnessLiving's terms renew "for an additional term of equal length". Fresha, GlossGenius, Booksy and Square bill monthly, checked November 4, 2026.
Can I get a spa booking app with my own spa's name?
Our pick, MeetScarlet, builds one from $349 a month plus $999 setup, or $3,490 a year, with store apps in "about 4 to 6 weeks". Its terms page says "Scarlet is live, and founding studios can join now", but its help says "no live card payment has been run yet", so check before counting on card deposits (checked November 5, 2026). Vagaro sells a Branded App as a separate subscription, and WellnessLiving's BusinessPro plan ($349 a month list price) includes a white-label client app; we found none on the other apps' pages, checked November 4, 2026.

Sources

Found something out of date? Tell us at hello@bookingshortlist.com. See our corrections policy.

Compare apps